Cosmetic products

Ingredient substances¹ shall not be classified with the following hazard class and hazard statements in accordance with Regulation (EC) 1272/2008 of the European Parliament and of the Council on classification, labelling and packaging of substances and mixtures (CLP regulation), neither in EU-harmonised classification (in accordance with appendix VI in the CLP regulation) nor in self-classification.

Exception

Enzymes (including stabilizers and preservatives in the enzyme raw material) provided they are added in liquid form or as encapsulated granules. 

Ingredient¹ preservatives and colouring agents shall not be bioaccumulative², in accordance with Regulation (EC) 1272/2008 of the European Parliament and of the Council on classification, labelling and packaging of substances and mixtures (CLP regulation).

Exceptions:

• Colouring agents approved as food additives in accordance with Regulation (EC) 1333/2008 of the European Parliament and of the Council on food additives.
• Preservatives with LC50, EC50 and IC50 over 100 mg/l or NOEC/ECx over 10 mg/l.
• Readily biodegradable preservatives whose degradation products have BCF or log Kow that fulfils the requirement.
• Preservatives that are not bioavailable (molar mass over 700 g/mole)

Ingredient substances¹ shall not be classified with the following hazard classifications and hazard statements in accordance with Regulation (EC) 1272/2008 of the European Parliament and of the Councilon classification, labelling and packaging of substances and mixtures (CLP regulation), neither in EU-harmonised classification (according to appendix VI in the CLP regulation) nor in self-classification.

Exceptions:

• Enzymes (including stabilizers and preservatives in the enzyme raw material) if they are in liquid form or as encapsulated granules.
• Tocopherol and tocopherol acetate.
• Amidoamine can be included in betaine raw materials such as cocamidopropyl betaine (CAPB), if the amidoamine content is no more than one percent of the betaine active content in the raw material².

For products containing palm oil, palm kernel oil, palm oil derivatives and/or palm kernel oil derivatives, the production of this raw material shall comply with one of the following two alternatives:

1. Is produced in such a way that, at a minimum, it covers the following:

• Implemented routines that ensure that the conversion to agricultural land does not result in deforestation or damage to areas of high conservation value1. The evaluation of what is regarded as high conservation value can be undertaken in agreement with the High Conservation Value Approach2, or a similar evaluation method relevant for the geographical area.
• The planting of oil palms on peatlands is prohibited as of November 2018. This applies to both existing and new plantations.
• The use of plant protection products shall be in accordance with the principles for Integrated Pest Management (IPM3). This involves preventing plant protection problems, monitoring the risk of damage in cultivations, need-based measures, as well as following up and evaluating the effectiveness of pest control measures.

2. Is produced in compliance with Regulation (EU) 2018/848 of the European Parliament and of the Council on organic production and labelling of organic products.

It is sufficient that the documentation of the traceability of the palm oil can be shown through a segregated supply chain (Identity Preserved or Segregated principle), or through the principle of Mass Balance.

Exceptions

Raw materials where the content of palm oil, palm kernel oil, palm oil derivatives and/or palm kernel oil derivatives is less than one percent.

The product shall not be intended to have an antimicrobial function, i.e. it can only contain biocides in order to preserve the product or the raw material in the product.

Primary packaging, closures and labels shall fulfil the following:

• The primary packaging¹ and closure² shall be made from one of the following plastics:

Polyethylene (PE)
Polypropylene (PP)
Polyethylene terephthalate (PET)

• The label shall not be made from PS (polystyrene) or halogenated plastics.
• Black primary packaging¹ shall not be coloured with Carbon black.

Exceptions

Thermoplastics and rubber parts in closures.

Liners are exempted if they are easily separated from the packaging or closure.

Plastic parts in spray or pump nozzles or dosing systems.

Pouches.

Toothpaste packaging.

To be awarded points or price deduction in the evaluation of the bid, the supplier shall confirm that the pouches used as packaging, in the bid, fulfils the following:

• The primary packaging¹ of laminate is made of monomaterial (PE, PP or PET)
• The closure² is made of one of the following plastics:

Polyethylene (PE)
Polypropylene (PP)
Polyethylene terephthalate (PET).

• The label is not made from PS (polystyrene) or halogenated plastics.
• Black primary packaging¹and closures² are not coloured with Carbon black.
• Fillers (such as CaCO₃) cannot be included in PE or PP packaging1 and closures² at a level that the density of the plastic exceeds 0.995g / cm³.
• Barrier coatings can only be made from EVOH (Ethylene vinyl alcohol) in maximum amounts of 5 percent related to the total weight.

The product shall not contain perfumes, i.e. substances/substance mixtures that are added with the purpose to improve product's fragrance characteristics.

Exception

Toothpaste intended for children.

The supplier of the products delivered according to the contract shall have routines for systematic quality work. The routines shall be documented, at least include the activities covered by the contract and shall be applied during the contract period. The systematic quality work shall include at least the following points:

• Routines for the requirements in the contract to be controlled and fulfilled during the contract period.
• Routines for the documentation that verifies fulfilment of the requirements are to be available.
• Routines for reporting and processing of deviations related to the set requirements.
• Routines for reporting, documentation and management of claims and complaints regarding the products
• Routines for traceability upstream in the supplier chain for the products covered by the contract.
• That there is a contact person with respect to the contracting authority.
• Routines for the contact person's annual reporting of the above points to the contracting authority

Upon request, the supplier shall be able to prove that the requirement has been met. If the supplier applies its own documented system, [The contracting organization] may request that the information is verified by an independent third party.

1. The supplier's obligation 

Throughout the entire contract period, the supplier shall apply the contract terms under item 1-4. The contract shall be fulfilled in accordance with the following terms regarding workers’ rights:

• The ten core conventions of ILO regarding forced labour, child labour, discrimination, freedom of association, the right to collective bargaining and a safe and healthy working environment (no. 29, 87, 98, 100, 105, 111, 138, 155,182 and 187).

The terms regarding workers’ rights are called “the Terms” hereafter.

In the event of the core conventions of the ILO are in conflict with national law, the supplier shall take reasonable measures to ensure compliancy with the international regulations.

The obligations concern workers when they perform work within the frame of the contract.

The supplier shall, according to item 2, ensure that the Terms are fulfilled by hired subcontractors that directly contribute to the performance of the contract, regardless of the number of intermediaries. In addition, the supplier shall ensure that these subcontractors participate in the follow-up,
according to item 3.

The obligations concern work carried out under such conditions where Swedish labour law is not applicable.

2. Policies and routines

To fulfil the obligations under item 1, the supplier shall take measures to prevent and manage any deviations from the Terms according to item 2.1-2.6 below. The measures shall be documented and applied throughout the entire contract period in their own operation and the operation of any subcontractors who directly contribute to the performance of the contract, regardless of the number of intermediaries.

At the start of the contract the supplier shall have:

2.1 adopted a commonly accessible policy, adopted by the highest management including a commitment to respect the Terms,

2.2. adopted routines to convey their commitment to respect the Terms in their own operation and in the supply chain,

2.3 appointed a manager at the highest management level, responsible for compliance with the Terms,

2.4 adopted routines to regularly carry out risk analyses, i.e. to identify and prioritise current and potential risks of deviation from the Terms, as well as mapping the supply chain with special regard to high risk operations,

2.5 adopted routines for regular follow-up of the Terms compliance, and

2.6 adopted routines to immediate action to prevent and limit deviations from the Terms, and to make amendments to identified deviations.

The measures shall be taken in accordance with the UN Guiding Principles on Business and Human Rights, or the equivalent.

3. Follow-up

[The contracting authority] has the right to follow-up that the supplier fulfils its obligations. The follow-up may be carried out in different steps; self-assessment and audit.

3.1 Self-assessment
Upon request from [the contracting authority] the supplier shall, [within six (6) weeks/other time period, specified by the contracting authority] from the receipt of the request, report compliance with the Terms in writing. The account can be submitted by form, according to appendix 1: self-assessment questionnaire. The supplier is expected to provide the information requested in the appendix.

3.2 Audit
The supplier shall enable [the contracting authority] to perform audits, on their own or through a representative, with the supplier and/or its subcontractors to ensure that the supplier fulfils the obligations according to item 1 and complies with the Terms. The supplier shall provide the information and documentation necessary in connection with the audit

4. Management of deficiencies

If the supplier does not participate in follow-up or if there are deficiencies in the documentation to be provided under item 3, a correction shall be made within the time determined by [the contracting authority].

In case of deficiencies in compliance to the Terms, the supplier shall amend this according to a schedule and action plan, developed by the supplier, and to be approved by [the contracting authority]. The schedule and action plan are to be developed within the time period decided by [the contracting authority] and must be proportionate to the nature of the deficiencies and clearly describe how these are to be remedied within the established schedule.

[The contracting authority] has the right to terminate the contract with immediate effect if the supplier do not make amendments within the established period or do not remedy deficiencies within the established
schedule.

[The contracting authority] has the right to terminate the contract with immediate effect in the case of severe deviations from the Terms.

1. The supplier’s obligation

Throughout the entire contract period, the supplier shall apply the contract terms under item 1-4. The contract shall be fulfilled in accordance with the following terms regarding human rights, workers’ rights, environmental protection, and anti-corruption (sustainable supply chains):

• the UN Universal Declaration on Human Rights,
• the UN Convention on the Rights of the Child, Article 32,
• the ten core conventions of the ILO regarding forced or compulsory labour, child labour, discrimination, as well as freedom of association, the right to collective bargaining and a safe and healthy working environment (no 29, 87, 98, 100, 105, 111, 138, 155, 182 and 187)
• the labour law in force in the country where the work is performed, including regulations for salary, working hours, leisure time, and work environment,
• the environmental law in force in the country where the work is performed, and
• the UN Convention against Corruption.

The terms regarding sustainable supply chains are called “the Terms”  hereafter.

When international regulations prescribe a stronger protection for the individual than the national legislation, the supplier shall take reasonable measures to ensure compliancy with the international regulations.

The obligations concern all operations connected to the performance of the contract.

The supplier shall, according to item 2, ensure that the Terms are fulfilled by hired subcontractors in all parts of the supply chain. In addition, the supplier shall ensure that these subcontractors participate in the follow-up, according to item 3.

2. Policies and routines

To fulfil the obligations under item 1, the supplier shall take measures to prevent and manage any deviations from the Terms according to item 2.1-2.6 below. The measures shall be documented and applied concurrently throughout the entire contract period in their own operation as well as in the operation of any subcontractors in all parts of the supply chain.

At the start of the contract the supplier shall have:

2.1 adopted a commonly accessible policy, adopted by the highest management including a commitment to respect the Terms,

2.2. adopted routines to convey their commitment to respect the Terms in their own operation and in the supply chain,

2.3 appointed a manager at the highest management level, responsible for compliance with the Terms,

2.4 adopted routines to regularly carry out risk analyses, i.e. to identify and prioritise current and potential risks of deviation from the Terms, as well as mapping the supply chain with special regard to high risk operations,

2.5 adopted routines for regular follow-up of the Terms compliance, and

2.6 adopted routines to immediate action to prevent and limit deviations from the Terms, and to make amendments to identified deviations.

The measures shall be taken in accordance with the UN Guiding Principles on Business and Human Rights, or the equivalent.

3. Follow-up

[The contracting authority] has the right to follow-up that the supplier fulfils its obligations. The follow-up may be carried out in different steps; self-assessment and audit.

3.1 Self-assessment
Upon request from [the contracting authority] the supplier shall, [within six (6) weeks/other time period, specified by the contracting authority] from the receipt of the request, report compliance with the Terms in writing. The account can be submitted by form, according to appendix 1: self-assessment questionnaire. The supplier is expected to provide the information requested in the appendix.

3.2 Audit
The supplier shall enable [the contracting authority] to perform audits, on their own or through a representative, with the supplier and/or its subcontractors to ensure that the supplier fulfils the obligations according to item 1 and complies with the Terms. The supplier shall provide the information and documentation necessary in connection with the audit.

4. Management of deficiencies

If the supplier does not participate in follow-up or if there are deficiencies in the documentation to be provided under item 3, a correction shall be made within the time determined by [the contracting authority].

In case of deficiencies in compliance to the Terms, the supplier shall amend this according to a schedule and action plan, developed by the supplier, and to be approved by [the contracting authority]. The schedule and action plan are to be developed within the time period decided by [the contracting authority] and must be proportionate to the nature of the deficiencies and clearly describe how these are to be remedied within the established schedule.

[The contracting authority] has the right to terminate the contract with immediate effect if the supplier do not make amendments within the established period or do not remedy deficiencies within the established
schedule.

[The contracting authority] has the right to terminate the contract with  immediate effect in the case of severe deviations from the Terms.