Chemical-technical products

The product shall not be classified with the following hazard classifications and hazard statements in accordance with Regulation (EC) No.1272/2008 on classification, labelling and packaging of substances and mixtures (CLP regulation), neither in EU-harmonised classification (in accordance with appendix VI in the CLP-regulation), nor in  self-classification.

Exceptions:

• Peracetic acid (CAS No. 79-21-0) in products used for professional laundry

• Products classified as environmentally hazardous with only hazard statement H400 are exempted under the following conditions:

The product is part of a closed system¹ and

The product is diluted to a concentration below the classification limit for H400 at the time of use.

Ingredient substances¹ shall not be classified with the following hazard class and hazard statements in accordance with Regulation (EC) No 1272/2008 on classification, labelling and packaging of substances and mixtures (CLP regulation), neither in EU-harmonised classification (in accordance with appendix VI in the CLP regulation) nor in self-classification.

1272/2008 on classification, labeling and packaging of substances and mixtures (CLP Regulation).

Exemption:

Enzymes (including stabilizers and preservatives in the enzyme raw material) if they are in liquid form or as encapsulated granules. 

Ingredient¹ preservatives and colouring agents shall not be bioaccumulative, in accordance with Regulation (EC) No 1272/2008 on classification, labelling and packaging of substances and mixtures (CLP regulation).

Exceptions:

• Colouring agents approved as food additives in accordance with Regulation (EC) No 1333/2008 on food additives
• Preservatives with LC50, EC50 and IC50 > 100 mg/l or NOEC/ECx > 10 mg/l.
• Readily biodegradable preservatives whose degradation products have BCF or log Kow that fulfils the requirement.
• Preservatives that are not bioavailable (molar mass >700 g/mole)

Tensider som ingår i produkten ska vara lätt nedbrytbara (aerobt) enligt OECD:s riktlinjer, testmetod 301 (A till F) eller 310 eller motsvarande testmetoder samt anaerobt nedbrytbara enligt OECD:s riktlinjer, test 311 eller motsvarande testmetoder.

The product shall not be classified with the following hazard class and hazard statements in accordance with Regulation (EC) No 1272/2008 on classification, labelling and packaging of substances and mixtures (CLP regulation), neither in EU-harmonized classification (in accordance with appendix VI in the CLP regulation) nor in self-classification.

The product shall also not be subject to labeling requirements with the text "Contains (the name of the sensitizing substance). May cause an allergic reaction” (EUH208) according to Regulation (EC) No 1272/2008 on classification, labeling and packaging of substances and mixtures (CLP Regulation).

Exceptions:

Products where the labelling with EUH 208 is caused by the classification of the ingredient enzymes.

Ingredient substances¹ shall not be classified with the following hazard class and hazard statements in accordance with Regulation (EC) No 1272/2008 on classification, labelling and packaging of substances and mixtures (CLP regulation), neither in EU-harmonised classification (in accordance with appendix VI in the CLP regulation) nor in self-classification.

1272/2008 on classification, labeling and packaging of substances and mixtures (CLP Regulation).

Exceptions:

• Enzymes (including stabilizers and preservatives in the enzyme raw material) if they are in liquid form or as encapsulated granules. The exception does not apply to enzymes in spray products.
• Preservatives in liquid products included with less than 0,02 weight%

The product shall not contain¹ phosphates.

To be awarded points or price deduction in the evaluation of the bid, the supplier shall confirm in the bid that palm oil, palm kernel oil, palm oil derivatives or palm kernel oil derivatives are produced according to:

• Roundtable on Sustainable Palm Oil (RSPO)¹ or similar system, or
• Council Regulation (EC) nr 834/207 on organic production and labelling of organic products and repealing

Exemption:

Ingoing raw materials in the product < 1 %.

Ingredient substances¹ shall not be classified with the following hazard class and hazard statements in accordance with Regulation (EC) No 1272/2008 on classification, labelling and packaging of substances and mixtures (CLP regulation), neither in EU-harmonised classification (in accordance with appendix VI in the CLP regulation) nor in self-classification.

Exceptions:

• For classification with acute toxicity and/or specific target organ toxicity, the following are exempted:

Enzymes (including stabilizers and preservatives in the enzyme raw material) if they are in liquid form or as encapsulated granules. The exception does not apply to enzymes in spray products.

Fragrances

Colouring agents approved as food additives in accordance with Regulation (EC) No 1333/2008 on food additives.

Biological substances², for example plant extracts

• For classification with H351, the following are exempted:

Pollutants of NTA (Trisodium nitrilotriacetate, CAS 5064-31-3) in complexing agents at levels of up to 0.1 weight% in the end product.

• The following substances and substance groups shall not be ingredients in the product in concentrations above 0.2 weight%:

EDTA (CAS 60-00-4)

Aromatic solvents

Halogenated solvents

• The following substances and substance groups shall not be ingredients¹ in the product:

Alkylphenolethoxylates (APEOs )

Active chlorine

Exception:

Dearomatised naphtha with <1 % aromatic hydrocarbons and <0.1 % benzene as well as residual monomers in products containing polymers are exempted from the requirement.

• The following substances and substance groups shall not be ingredients¹ in the product in concentrations above 0.2 weight%:

EDTA (CAS 60-00-4)

Aromatic solvents

Halogenated solvents

• The following substances and substance groups shall not be ingredients¹ in the product:

Alkylphenolethoxylates (APEOs )

Active chlorine

Substances evaluated by EU to be

Substances evaluated by the EU to be PBT (persistent, bioaccumulative and toxic) or vPvB (very persistent and very bioaccumulative)²

Substances on the Candidate list³

Substances that are considered to be endocrine disruptors or potential endocrine disruptors⁴

Organic halogenated substances besides halogenated solvents

Exception:

Dearomatised naphtha with <1 % aromatic hydrocarbons and <0.1 % benzene as well as residual monomers in products containing polymers are exempted from the requirement.

The product shall not be intended to have antimicrobial function, i.e it may only contain biocides in order to preserve the product or the raw material in the product.

For products with manual dosing, the dosage instructions shall appear on the packaging or the product sheet.

Primary packaging, closures and labels shall fulfill the following:

• The primary packaging¹ and closure² shall be made from one of the following plastics:

Polyethylene (PE)
Polypropylene (PP)
Polyethylene terephthalate (PET)

• The label shall not be made from PS (polystyrene) or halogenated plastics.
• The primary packaging¹ shall not be black.

Primary packaging, closures and labels shall fulfill the following:

• The primary packaging¹ and closure² shall be made from one of the following plastics:

Polyethylene (PE)
Polypropylene (PP)
Polyethylene terephthalate (PET)

• The label shall not be made from PS (polystyrene) or halogenated plastics.
• Metal parts shall not be part of the packaging¹, closure² or label.
• The primary packaging1 shall be white or uncoloured.
• The closure² shall not be black.
• Fillers (such as CaCO3) shall not be included in PE or PP packaging¹ and closures² at a level that the density of the plastic exceeds 0.995g / cm³.

Exemptions:

• Easily separable metal parts in spray or pump npzzles or dosing systems.
• Metals in i RFID labels
• Packaging containing recycled plastics (Post Consumer Recycled) may be coloured/tinted. The colouration must not be done with Carbon Black.
• Liners are exempted if they are easily separated from the packaging or closure.
• Lightsensitive products may be packed in coloured packaging, but the colouration must not be done with Carbon black.
• Rubber parts and thermoplastics in closures

To be awarded points or price deduction in the evaluation of the bid, the supplier shall confirm that the pouches used as packaging, in the bid, fulfills the following:

• The primary packaging¹ of laminate is made of:

monomaterial (PE, PP eller PET)

or

the combinationen PE/PP

• The closure² is made of one of the following plastics:

Polyethylene (PE)
Polypropylene (PP)
Polyethylene terephthalate (PET)

• The label is not made from PS (polystyrene) or halogenated plastics.
• The primary packaging¹ is white or uncoloured.
• The closure² is not be black.
• Fillers (such as CaCO₃) can not be included in PE or PP packaging1 and closures² at a level that the density of the plastic exceeds 0.995g / cm³.
• Barrier coatings can only be made from EVOH (Ethylene vinyl alcohol) in maximum amounts of 2% related to the total weight

Exemption

Packaging containing recycled plastics (Post Consumer Recycled) may be coloured/tinted. The colouration shall not be done with Carbon Black.

Any perfumes¹ shall be produced in accordance with the International Fragarance Associations (IFRA² )standards or equivalent.

• The following compounds shall not be added to the product:

Nitromusk compounds and polycyclic musk compounds

Hydroxyisohexyl 3-Cyklohexene Carboxaldehyde, HICC (CASnr 31906-04-4, 51414-25-6)

Atranol (CASnr 526-37-4)

Chloroatranol (CASnr 57074-21-2)

• The following compounds may be added to the product with a maximum of 0,01 weight%:

Fragrances classified as sensitizing with H317

Fragrances that shall be declared according to Regulation (EC) No 648/2004 on detergents

The product shall not contain perfumes, i.e. substances/substance mixtures that are added with the purpose to improve product's fragrance characteristics.

For all products in the contract where safety data sheets are required in accordance with regulation (EC) No 1907/2006 concerning the Registration, Evaluation, Authorisation and Restriction of Chemicals (Reach-regulation), from the start of the contract the supplier shall make sure that:

• safety data sheets are freely available and downloadable in Swedish for the customer via the contractor's website or
• safety data sheets are provided in electronic form in Swedish, i.e. by email in PDF format or similar

The supplier of the offered products shall itself, or through its sub-supplier, have documented routines and instructions in order to ensure:

• that the requirements are checked and met during the contract period
• that documentation which demonstrates requirement conformity is available
• that there is a contact person in relation to the procuring authority

In order to ensure that the above items are observed in daily production, the routines and instructions at a minimum must include the following:

1. organisation, quality supervisor, contact person and other supervisory personnel as well as their areas of responsibility,
2. monitoring and record keeping (e.g. regular inspection of raw material and product quality),
3. reporting and handling of deviations related to the set requirements,
4. reporting and documentation of planned production changes to the product offered,
5. contact person reporting on points 3 and 4 above to the procuring authority,
6. reporting, documentation and handling of claims and complaints about the products offered,
7. traceability upstream in the supply chain by means of batch coding of the product.

1. The supplier's obligation 

Throughout the entire contract period, the supplier shall apply the contract terms under item 1-4. The contract shall be fulfilled in accordance with the following terms regarding workers’ rights:

• The eight core conventions of ILO regarding forced labour, child labour, discrimination, freedom of association, and the right to collective bargaining (no. 29, 87, 98, 100, 105, 111, 138, and 182).

The terms regarding workers’ rights are called “the Terms” hereafter.

In the event of the core conventions of the ILO are in conflict with national law, the supplier shall take reasonable measures to ensure compliancy with the international regulations.

The obligations concerns workers when they perform work within the frame of the contract.

The supplier shall, according to item 2, ensure that the Terms are fulfilled by hired subcontractors that directly contribute to the performance of the contract, regardless of the number of intermediaries. In addition, the supplier shall ensure that these subcontractors participate in the follow-up,
according to item 3.

The obligations concerns work carried out under such conditions where Swedish labour law is not applicable.

2. Policies and routines

To fulfil the obligations under item 1, the supplier shall take measures to prevent and manage any deviations from the Terms according to item 2.1-2.6 below. The measures shall be documented and applied throughout the entire contract period in their own operation and the operation of any subcontractors who directly contribute to the performance of the contract, regardless of the number of intermediaries.

At the start of the contract the supplier shall have:

2.1 adopted a commonly accessible policy, adopted by the highest management including a commitment to respect the Terms,

2.2. adopted routines to convey their commitment to respect the Terms in their own operation and in the supply chain,

2.3 appointed a manager at the highest management level, responsible for compliance with the Terms,

2.4 adopted routines to regularly carry out risk analyses, i.e. to identify and prioritise current and potential risks of deviation from the Terms, as well as mapping the supply chain with special regard to high risk operations,

2.5 adopted routines for regular follow-up of the Terms compliance, and

2.6 adopted routines to immediate action to prevent and limit deviations from the Terms, and to make amendments to identified deviations.

The measures shall be taken in accordance with the UN Guiding Principles on Business and Human Rights, or the equivalent.

3. Follow-up

[The contracting authority] has the right to follow-up that the supplier fulfils its obligations. The follow-up may be carried out in different steps; self-assessment and audit.

3.1 Self-assessment
Upon request from [the contracting authority] the supplier shall, [within six (6) weeks/other time period, specified by the contracting authority] from the receipt of the request, report compliance with the Terms in writing. The account can be submitted by form, according to appendix 1: self-assessment questionnaire. The supplier is expected to provide the information requested in the appendix.

3.2 Audit
The supplier shall enable [the contracting authority] to perform audits, on their own or through a representative, with the supplier and/or its subcontractors to ensure that the supplier fulfils the obligations according to item 1 and complies with the Terms. The supplier shall provide the information and documentation necessary in connection with the audit

4. Management of deficiencies

If the supplier does not participate in follow-up or if there are deficiencies in the documentation to be provided under item 3, a correction shall be made within the time determined by [the contracting authority].

In case of deficiencies in compliance to the Terms, the supplier shall amend this according to a schedule and action plan, developed by the supplier, and to be approved by [the contracting authority]. The schedule and action plan are to be developed within the time period decided by [the contracting authority] and must be proportionate to the nature of the deficiencies and clearly describe how these are to be remedied within the established schedule.

[The contracting authority] has the right to terminate the contract with immediate effect if the supplier do not make amendments within the established period or do not remedy deficiencies within the established
schedule.

[The contracting authority] has the right to terminate the contract with immediate effect in the case of severe deviations from the Terms.

1. The supplier’s obligation

Throughout the entire contract period, the supplier shall apply the contract terms under item 1-4. The contract shall be fulfilled in accordance with the following terms regarding human rights, workers’ rights, environmental protection, and anti-corruption (sustainable supply chains):

• the UN Universal Declaration on Human Rights,
• the UN Convention on the Rights of the Child, Article 32,
• the eight core conventions of the ILO regarding forced or compulsory labour, child labour, discrimination, as well as freedom of association and the right to collective bargaining, (no 29, 87, 98, 100, 105, 111, 138, and 182),
• the labour law in force in the country were the work is performed, including regulations for salary, working hours, leisure time, and work environment,
• the environmental law in force in the country were the work is performed, and
• the UN Convention against Corruption.

The terms regarding sustainable supply chains are called “the Terms”  hereafter.

When international regulations prescribe a stronger protection for the individual than the national legislation, the supplier shall take reasonable measures to ensure compliancy with the international regulations.

The obligations concerns all operations connected to the performance of the contract.

The supplier shall, according to item 2, ensure that the Terms are fulfilled by hired subcontractors in all parts of the supply chain. In addition, the supplier shall ensure that these subcontractors participate in the follow-up, according to item 3.

2. Policies and routines

To fulfil the obligations under item 1, the supplier shall take measures to prevent andmanage any deviations from the Terms according to item 2.1-2.6 below. The measures shall be documented and applied concurrently throughout the entire contract period in their own operation as well as in the operation of any subcontractors in all parts of the supply chain.

At the start of the contract the supplier shall have:

2.1 adopted a commonly accessible policy, adopted by the highest management including a commitment to respect the Terms,

2.2. adopted routines to convey their commitment to respect the Terms in their own operation and in the supply chain,

2.3 appointed a manager at the highest management level, responsible for compliance with the Terms,

2.4 adopted routines to regularly carry out risk analyses, i.e. to identify and prioritise current and potential risks of deviation from the Terms, as well as mapping the supply chain with special regard to high risk operations,

2.5 adopted routines for regular follow-up of the Terms compliance, and

2.6 adopted routines to immediate action to prevent and limit deviations from the Terms, and to make amendments to identified deviations.

The measures shall be taken in accordance with the UN Guiding Principles on Business and Human Rights, or the equivalent.

3. Follow-up

[The contracting authority] has the right to follow-up that the supplier fulfils its obligations. The follow-up may be carried out in different steps; self-assessment and audit.

3.1 Self-assessment
Upon request from [the contracting authority] the supplier shall, [within six (6) weeks/other time period, specified by the contracting authority] from the receipt of the request, report compliance with the Terms in writing. The account can be submitted by form, according to appendix 1: self-assessment questionnaire. The supplier is expected to provide the information requested in the appendix.

3.2 Audit
The supplier shall enable [the contracting authority] to perform audits, on their own or through a representative, with the supplier and/or its subcontractors to ensure that the supplier fulfils the obligations according to item 1 and complies with the Terms. The supplier shall provide the information and documentation necessary in connection with the audit.

4. Management of deficiencies

If the supplier does not participate in follow-up or if there are deficiencies in the documentation to be provided under item 3, a correction shall be made within the time determined by [the contracting authority].

In case of deficiencies in compliance to the Terms, the supplier shall amend this according to a schedule and action plan, developed by the supplier, and to be approved by [the contracting authority]. The schedule and action plan are to be developed within the time period decided by [the contracting authority] and must be proportionate to the nature of the deficiencies and clearly describe how these are to be remedied within the established schedule.

[The contracting authority] has the right to terminate the contract with immediate effect if the supplier do not make amendments within the established period or do not remedy deficiencies within the established
schedule.

[The contracting authority] has the right to terminate the contract with  immediate effect in the case of severe deviations from the Terms.

Ingredient substances¹ shall not be classified with the following hazard class and hazard statements in accordance with Regulation (EC) No 1272/2008 on classification, labelling and packaging of substances and mixtures (CLP regulation), neither in EU-harmonised classification (in accordance with appendix VI in the CLP regulation) nor in self-classification.

Exemption:

Enzymes (including stabilizers and preservatives in the enzyme raw material) if they are in liquid form or as encapsulated granules. 

Ingredient¹ preservatives and colouring agents shall not be bioaccumulative, in accordance with Regulation (EC) No 1272/2008 on classification, labelling and packaging of substances and mixtures (CLP regulation).

Exceptions:

• Colouring agents approved as food additives in accordance with Regulation (EC) No 1333/2008 on food additives
• Preservatives with LC50, EC50 and IC50 > 100 mg/l or NOEC/ECx > 10 mg/l.
• Readily biodegradable preservatives whose degradation products have BCF or log Kow that fulfils the requirement.
• Preservatives that are not bioavailable (molar mass >700 g/mole)

Surfactants in the products shall be readily biodegradable (aerobic) according to OECD's guidelines test methods 301(A to F) or 310 or similar test methods and anaerobically biodegradable according to OECD's guidelines test method 311 or similar test methods.

Exemptions from anaerobic biodegradation:

• Emulsifiers and emollients
• Surfactants in toothpaste

Ingredient substances¹ shall not be classified with the following hazard classifications and hazard statements in accordance with Regulation (EC) No. 1272/2008 on classification, labelling and packaging of substances and mixtures (CLP regulation), neither in EU-harmonised classification (according to appendix VI in the CLP regulation) nor in self-classification.

Exceptions:

• Enzymes (including stabilizers and preservatives in the enzyme raw material) if they are in liquid form or as encapsulated granules

• Tocopherol and tocopherol acetate

To be awarded points or price deduction in the evaluation of the bid, the supplier shall confirm in the bid that palm oil, palm kernel oil, palm oil derivatives or palm kernel oil derivatives are produced according to:

• Roundtable on Sustainable Palm Oil (RSPO)¹ or similar system, or
• Council Regulation (EC) nr 834/207 on organic production and labelling of organic products and repealing

Exemption:

Ingoing raw materials in the product < 1 %.

Ingredient substances¹ shall not be classified with the following hazard statements in accordance with Regulation (EC) No 1272/2008 on classification, labelling and packaging of substances and mixtures (CLP regulation), neither in EU-harmonized classification (in accordance with appendix VI in the CLP regulation) nor in self-classification.

Exceptions:

• Fluoride in toothpaste
• Benzoic acid in soap, creams and lotions. Products in spray form are not excluded.
• Enzymes (including stabilizers and preservatives in the enzyme raw material) if they are in liquid form or as encapsulated granules. The exception does not apply to enzymes in spray products.
• Colouring agents approved as food additives in accordance with Regulation (EC) No 1333/2008 on food additives.
• Biological substances², for example plant extracts

The following substances and substance groups shall not be ingredients¹ in the product:

• EDTA (CAS 60-00-4)
• Substances evaluated by the EU to be PBT (persistent, bioaccumulative and toxic) or vPvB (very persistent and very bioaccumulative)²
• Substances on the Candidate list³
• Substances that are considered to be endocrine disruptors or potential endocrine disruptors⁴
• Organic halogenated substances besides halogenated solvents

The product shall not be intended to have an antimicrobial function, i.e it may only contain biocides in order to preserve the product or the raw material in the product.

Primary packaging, closures and labels shall fulfill the following:

• The primary packaging¹ and closure² shall be made from one of the following plastics:

Polyethylene (PE)
Polypropylene (PP)
Polyethylene terephthalate (PET)

• The label shall not be made from PS (polystyrene) or halogenated plastics.
• The primary packaging¹ shall not be black.

Primary packaging, closures and labels shall fulfill the following:

• The primary packaging¹ and closure² shall be made from one of the following plastics:

Polyethylene (PE)
Polypropylene (PP)
Polyethylene terephthalate (PET)

• The label shall not be made from PS (polystyrene) or halogenated plastics.
• Metal parts shall not be part of the packaging¹, closure² or label.
• The primary packaging¹ shall be white or uncoloured.
• The closure² shall not be black.
• Fillers (such as CaCO3) shall not be included in PE or PP packaging¹ and closures² at a level that the density of the plastic exceeds 0.995g / cm³.

Exemptions:

• Easily separable metal parts in spray or pump nozzles or dosing systems.
• Metals in i RFID labels
• Sealings that are removed before use are exempted from the requirement on metals.
• Liners are exempted if they are easily separated from the packaging or closure.
• Packaging containing recycled plastics (Post Consumer Recycled) may be coloured/tinted. The colouration must not be done with Carbon Black.

To be awarded points or price deduction in the evaluation of the bid, the supplier shall confirm that the pouches used as packaging, in the bid, fulfills the following:

• The primary packaging¹ of laminate is made of:

monomaterial (PE, PP eller PET)

or

the combinationen PE/PP

• The closure² is made of one of the following plastics:

Polyethylene (PE)
Polypropylene (PP)
Polyethylene terephthalate (PET)

• The label is not made from PS (polystyrene) or halogenated plastics.
• The primary packaging¹ is white or uncoloured.
• The closure² is not be black.
• Fillers (such as CaCO₃) can not be included in PE or PP packaging1 and closures² at a level that the density of the plastic exceeds 0.995g / cm³.
• Barrier coatings can only be made from EVOH (Ethylene vinyl alcohol) in maximum amounts of 2% related to the total weight

Exemption:

Packaging containing recycled plastics (Post Consumer Recycled) may be coloured/tinted. The colouration shall not be done with Carbon Black.

Any perfumes¹ shall be produced in accordance with the International Fragrance AssociationsIFRA² standards or equivalent.

• The following compounds shall not be added to the product:

Nitromusk compounds and polycyclic musk compounds

Hydroxyisohexyl 3-Cyklohexene Carboxaldehyde, HICC (CASnr 31906-04-4, 51414-25-6)

Atranol (CASnr 526-37-4)

Chloroatranol (CASnr 57074-21-2)

• The following compounds may be added to the product with a maximum of 0,01 weight%:

Fragrances classified as sensitizing with H317

Fragrances that shall be declared according to Regulation (EC) No 1223/2009 on cosmetic products, in rinse-off products^3.

• The following compounds may be added to the product with a maximum of 0,001 weight%:

Fragrances that shall be declared according to Regulation (EC) No 1223/2009 on cosmetic products, in leave-on products⁴

The product shall not contain perfumes, i.e. substances/substance mixtures that are added with the purpose to improve product's fragrance characteristics.

The supplier of the offered products shall itself, or through its sub-supplier, have documented routines and instructions in order to ensure:

• that the requirements are checked and met during the contract period
• that documentation which demonstrates requirement conformity is available
• that there is a contact person in relation to the procuring authority

In order to ensure that the above items are observed in daily production, the routines and instructions at a minimum must include the following:

1. organisation, quality supervisor, contact person and other supervisory personnel as well as their areas of responsibility,
2. monitoring and record keeping (e.g. regular inspection of raw material and product quality),
3. reporting and handling of deviations related to the set requirements,
4. reporting and documentation of planned production changes to the product offered,
5. contact person reporting on points 3 and 4 above to the procuring authority,
6. reporting, documentation and handling of claims and complaints about the products offered,
7. traceability upstream in the supply chain by means of batch coding of the product.

1. The supplier's obligation 

Throughout the entire contract period, the supplier shall apply the contract terms under item 1-4. The contract shall be fulfilled in accordance with the following terms regarding workers’ rights:

• The eight core conventions of ILO regarding forced labour, child labour, discrimination, freedom of association, and the right to collective bargaining (no. 29, 87, 98, 100, 105, 111, 138, and 182).

The terms regarding workers’ rights are called “the Terms” hereafter.

In the event of the core conventions of the ILO are in conflict with national law, the supplier shall take reasonable measures to ensure compliancy with the international regulations.

The obligations concerns workers when they perform work within the frame of the contract.

The supplier shall, according to item 2, ensure that the Terms are fulfilled by hired subcontractors that directly contribute to the performance of the contract, regardless of the number of intermediaries. In addition, the supplier shall ensure that these subcontractors participate in the follow-up,
according to item 3.

The obligations concerns work carried out under such conditions where Swedish labour law is not applicable.

2. Policies and routines

To fulfil the obligations under item 1, the supplier shall take measures to prevent and manage any deviations from the Terms according to item 2.1-2.6 below. The measures shall be documented and applied throughout the entire contract period in their own operation and the operation of any subcontractors who directly contribute to the performance of the contract, regardless of the number of intermediaries.

At the start of the contract the supplier shall have:

2.1 adopted a commonly accessible policy, adopted by the highest management including a commitment to respect the Terms,

2.2. adopted routines to convey their commitment to respect the Terms in their own operation and in the supply chain,

2.3 appointed a manager at the highest management level, responsible for compliance with the Terms,

2.4 adopted routines to regularly carry out risk analyses, i.e. to identify and prioritise current and potential risks of deviation from the Terms, as well as mapping the supply chain with special regard to high risk operations,

2.5 adopted routines for regular follow-up of the Terms compliance, and

2.6 adopted routines to immediate action to prevent and limit deviations from the Terms, and to make amendments to identified deviations.

The measures shall be taken in accordance with the UN Guiding Principles on Business and Human Rights, or the equivalent.

3. Follow-up

[The contracting authority] has the right to follow-up that the supplier fulfils its obligations. The follow-up may be carried out in different steps; self-assessment and audit.

3.1 Self-assessment
Upon request from [the contracting authority] the supplier shall, [within six (6) weeks/other time period, specified by the contracting authority] from the receipt of the request, report compliance with the Terms in writing. The account can be submitted by form, according to appendix 1: self-assessment questionnaire. The supplier is expected to provide the information requested in the appendix.

3.2 Audit
The supplier shall enable [the contracting authority] to perform audits, on their own or through a representative, with the supplier and/or its subcontractors to ensure that the supplier fulfils the obligations according to item 1 and complies with the Terms. The supplier shall provide the information and documentation necessary in connection with the audit

4. Management of deficiencies

If the supplier does not participate in follow-up or if there are deficiencies in the documentation to be provided under item 3, a correction shall be made within the time determined by [the contracting authority].

In case of deficiencies in compliance to the Terms, the supplier shall amend this according to a schedule and action plan, developed by the supplier, and to be approved by [the contracting authority]. The schedule and action plan are to be developed within the time period decided by [the contracting authority] and must be proportionate to the nature of the deficiencies and clearly describe how these are to be remedied within the established schedule.

[The contracting authority] has the right to terminate the contract with immediate effect if the supplier do not make amendments within the established period or do not remedy deficiencies within the established
schedule.

[The contracting authority] has the right to terminate the contract with immediate effect in the case of severe deviations from the Terms.

1. The supplier’s obligation

Throughout the entire contract period, the supplier shall apply the contract terms under item 1-4. The contract shall be fulfilled in accordance with the following terms regarding human rights, workers’ rights, environmental protection, and anti-corruption (sustainable supply chains):

• the UN Universal Declaration on Human Rights,
• the UN Convention on the Rights of the Child, Article 32,
• the eight core conventions of the ILO regarding forced or compulsory labour, child labour, discrimination, as well as freedom of association and the right to collective bargaining, (no 29, 87, 98, 100, 105, 111, 138, and 182),
• the labour law in force in the country were the work is performed, including regulations for salary, working hours, leisure time, and work environment,
• the environmental law in force in the country were the work is performed, and
• the UN Convention against Corruption.

The terms regarding sustainable supply chains are called “the Terms”  hereafter.

When international regulations prescribe a stronger protection for the individual than the national legislation, the supplier shall take reasonable measures to ensure compliancy with the international regulations.

The obligations concerns all operations connected to the performance of the contract.

The supplier shall, according to item 2, ensure that the Terms are fulfilled by hired subcontractors in all parts of the supply chain. In addition, the supplier shall ensure that these subcontractors participate in the follow-up, according to item 3.

2. Policies and routines

To fulfil the obligations under item 1, the supplier shall take measures to prevent andmanage any deviations from the Terms according to item 2.1-2.6 below. The measures shall be documented and applied concurrently throughout the entire contract period in their own operation as well as in the operation of any subcontractors in all parts of the supply chain.

At the start of the contract the supplier shall have:

2.1 adopted a commonly accessible policy, adopted by the highest management including a commitment to respect the Terms,

2.2. adopted routines to convey their commitment to respect the Terms in their own operation and in the supply chain,

2.3 appointed a manager at the highest management level, responsible for compliance with the Terms,

2.4 adopted routines to regularly carry out risk analyses, i.e. to identify and prioritise current and potential risks of deviation from the Terms, as well as mapping the supply chain with special regard to high risk operations,

2.5 adopted routines for regular follow-up of the Terms compliance, and

2.6 adopted routines to immediate action to prevent and limit deviations from the Terms, and to make amendments to identified deviations.

The measures shall be taken in accordance with the UN Guiding Principles on Business and Human Rights, or the equivalent.

3. Follow-up

[The contracting authority] has the right to follow-up that the supplier fulfils its obligations. The follow-up may be carried out in different steps; self-assessment and audit.

3.1 Self-assessment
Upon request from [the contracting authority] the supplier shall, [within six (6) weeks/other time period, specified by the contracting authority] from the receipt of the request, report compliance with the Terms in writing. The account can be submitted by form, according to appendix 1: self-assessment questionnaire. The supplier is expected to provide the information requested in the appendix.

3.2 Audit
The supplier shall enable [the contracting authority] to perform audits, on their own or through a representative, with the supplier and/or its subcontractors to ensure that the supplier fulfils the obligations according to item 1 and complies with the Terms. The supplier shall provide the information and documentation necessary in connection with the audit.

4. Management of deficiencies

If the supplier does not participate in follow-up or if there are deficiencies in the documentation to be provided under item 3, a correction shall be made within the time determined by [the contracting authority].

In case of deficiencies in compliance to the Terms, the supplier shall amend this according to a schedule and action plan, developed by the supplier, and to be approved by [the contracting authority]. The schedule and action plan are to be developed within the time period decided by [the contracting authority] and must be proportionate to the nature of the deficiencies and clearly describe how these are to be remedied within the established schedule.

[The contracting authority] has the right to terminate the contract with immediate effect if the supplier do not make amendments within the established period or do not remedy deficiencies within the established
schedule.

[The contracting authority] has the right to terminate the contract with  immediate effect in the case of severe deviations from the Terms.