Startsida

Job-matching service – employment requirements

The purchasing process is the starting point for our support for increased employment in public procurement. As a Job-matching service you are an important collaborator in the process.

Illustration of the national model for employment requirements in public procurement
Illustration of the national model for employment requirements in public procurement. The model is based on the purchasing process.

Planning

In procurements that include employment requirements, the contracting organisation can collaborate with a job-matching service. The management should have given you as the job-matching service opportunities to provide support where employment requirements are set.

Identification

What is the job market like today and tomorrow? What skills are available?
Learn more about the target group before assessing the procurement. The identification should be done in consultation with the contracting organisation and suppliers.

Analyse

It is time for the contracting organisation to analyse the job market and examine both the possibilities and the risks of setting employment requirements for the current procurement. Amongst other things, local and regional circumstances need to be analysed in detail. As a job-matching service your role during this phase is to support the contracting organisation with knowledge.

During the analysis phase, the contracting organisation assesses the suitability of setting employment requirements for the procurement by analysing the knowledge gained during the planning and identification phases.

Procurement phase

During this phase, requirements, award criteria and special contract terms that will be included in the procurement documents will be formulated. This phase involves a lot of work for the contracting organisation, but less for potential suppliers and you as a job-matching service.

Implementation

During the implementation phase, the employment incentive measures should become reality. This requires close cooperation between you as a job-matching service and the supplier.

It is the supplier that employs or makes internship placements etc. available, and it is thus the supplier that makes the final decision as to who will be offered employment within the framework of the contract based on the procurement requirements that have been set by the procurer. The job-matching service is involved in finding the individuals.

Following up

When the contractual period nears its end, it is time to check whether the objectives have been met and benefit from the lessons learned. During this phase the supplier gives a general report to the Contracts Manager. As a job-matching service you can participate in the follow-up.

  • All procurement contracts that include employment requirements must be followed up.
  • All personal data must be handled in accordance with the Data Protection Regulation.

Consolidated self-reporting form (SV)
Template support (SV)

Handling of personal data in connection with the follow-up

When following up employment requirements, it may be necessary to have access to personal data. The General Data Protection Regulation (GDPR—Regulation 2016/679/EU of the European Parliament and of the Council) applies to all processing of personal data.

Data protection regulation